Organize
How To Organize an Outdoor Movie Event
Why host an outdoor movie night?
Outdoor Movie Events, also know as Movies In The Park, Movies Under The Stars, and Movies In The Moonlight, are activities that bring friends and family out of their homes and into the community to enjoy an outstanding show under the stars. The uniqueness of an open air cinema and the sheer size of the screens are used to attract audiences. Through word of mouth and media attention, Outdoor Movie Events can attract a following from within the community and surrounding areas.
Hint: Keep It Free!
Want to attract a large audience? What better way to do that than with free admission. You can recoup your costs by selling concessions and sponsorships!
Reserve your date and location!
Start planning two to four months in advance. Decide on a weeknight or weekend date. Check school and community calendars to make sure your night doesn't conflict with other events. Decide on a location with a large space where families can spread out and relax.
Select your planning team!
The lead will be in charge of recruiting volunteers and coordinating the event. You may also need:
- Concessions coordinator to purchase food and beverages.
- Sponsorship coordinator to solicit sponsors.
- Publicity coordinator to publicize the event.
- Clean up crew to provide trash bins and clean the viewing area.
Secure the equipment!
Movies In The Moonlight produces high quality outdoor movie events which book up quickly. To obtain the date you want, give MTTM at least three months notice. Make sure you understand what is included with our services, and feel free to ask for our references.
Obtain your Public Performance License!
You need a license to show movies in public, whether or not you charge admission and even if your group is non-profit! Getting a license is a simple process. Remember to consider your audience demographics when choosing your movie title.
Two Days before the show!
Your movie should arrive from the licensing company no later than 2 days before your event. Be sure to test the movie out to make sure that there aren't any problems with the film and the equipment. If you have any problems, notify the licensing company before the event.
Night of the show!
Provide us with the copy of the movie that was sent to you from the licensing company. Remember to pick up the movie after the show. Announce your next movie or upcoming events.
And ENJOY YOURSELF!
Day after the show
Ship the movie back to the licensing company. If you charged admission, complete your audience report.
Phone 631 404 5269
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